Frequently Asked Questions about Regular Volunteering at Sundance Saloon
What is a "Regular Volunteer?"
A Regular Volunteer is someone who commits to volunteering one hour of time, once a month at Sundance Saloon on either Sundays or Thursdays. All Volunteer shifts on Thursdays are filled by Regular Volunteers, and roughly 90% of the shifts on Sundays are filled by them.
What are the Regular Volunteer Shifts and Duties on Sundays?
Times - Sunday Volunteer shifts are an hour long and start at 4 PM, 5 PM, 6 PM, 7 PM, 8 PM, 9 PM and 10 PM.
Duties - Regular Sunday Volunteers are assigned to Front Door and Coat Check in roughly equal proportions from 5 PM – 10 PM to fit with their availabilities.
Set Up volunteers help with set up at 4 PM (sometimes earlier for special events).
What are the Regular Volunteer Shifts and Duties on Thursdays?
Times - Thursday Volunteer shifts are an hour long and start at 6:30 PM, 7:30 PM, 8:30 PM, and 9:30 PM.
Duties - Thursday Volunteers work at the front desk collecting our entrance fee money. Volunteers at 6:30 PM sometimes come in early to help with set up. Volunteers at 9:30 PM help with some tear down.
What do I get in return for my time volunteering?
First and foremost, you are the welcoming face to our club; you get to represent and reflect our community as patrons enter, and so we hope you get pride from that. Secondly, the time you donate keeps our costs down, and keeps our entrance fee the same as it’s been for years. Finally, all volunteers receive free admission to the club for the nights they volunteer.
What exactly are the Front Door duties?
On both Sundays and Thursdays, Front Door volunteers greet our patrons, collect a $5 entrance fee from them, and try to answer any questions they have as they enter. They also check for IDs (all patrons must be 21 years old), and direct people to our Managers if there are any other issues.
(During certain times of the summer, Sunday Front Door volunteers run Coat Check as well because there are so few coats being checked in.)
What exactly are the Coat Check Duties?
Coat Check volunteers check in patrons’ coats, backpacks and boot bags for $2 per item, and keep them in our secure area. We check in patrons’ bicycle and motorbike helmets for free to encourage their safety.
What are the Set Up Duties?
Set Up volunteers arrive at the club on Sundays at 4 PM to help move tables and chairs, set up our displays, put up our posters, and set up our front entrance table and coat racks. If you are really interested in learning the nuts and bolts of how things work at Sundance, this is the job for you. Also, if you are a new dancer, this is a great way to contribute your time because set up ends at 5 PM, and you are free the rest of the night.
I always come to Sundance with my partner/friend. Is it alright if we’re always scheduled to volunteer together?
Yes! We’ll try very hard to accommodate these requests.
I’m worried that I can’t commit ahead for 6 months. What if I have to cancel my shift?
We know that our volunteers have busy lives and that conflicts sometimes arise. It's OK if you have to cancel. We never ask why volunteers have to cancel a shift: we just ask that they tell us as soon as possible so that we can find a replacement. We send out regular reminders about scheduled shifts so volunteers can cancel via e-mail, or through our online database.
If we find that volunteers have to cancel their assigned shifts frequently, we will ask them to reconsider their availability to volunteer.
OK, I CAN commit to Regular Volunteering! What do I do now?
Send an e-mail to us at email@example.com, letting us know if you are interested in Sunday or Thursday volunteering. We will follow up with you to confirm your schedule availability and flexibility.
My question isn’t covered here – whom do I contact?
Send any other questions that you have to firstname.lastname@example.org.