Volunteer Information

We can't do it without you! We need a virtual army of volunteers to pull off the combined World Gay Rodeo Finals and Sundance Reno Round-Up. We know we can count on you to help. Do one shift, or several ... and feel proud to have contributed to making this weekend a success!

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HOW TO SIGN UP FOR A SHIFT

You can sign up on-line! We are using the same system that we used for the Sundance Stompede. You already have an account if you volunteered for the Sundance Stompede or any of the Sundance special events (Castro Street Fair, New Year’s Eve, S.F. Pride, Union Square, or Sundance In The Castro). Use the same e-mail address and password. If you don't have an account already, you can create a new one.

Choose a link to get started:

PREVIEW AVAILABLE SHIFTS (view only, no log-in required)

CREATE A VOLUNTEER ACCOUNT (to be able to log into the system)

LOG IN (to sign up for or cancel a shift)

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You do not have to use this system to volunteer. For hotel shifts, contact the Sundance volunteer coordinators with your name, e-mail address, cell phone number, and shifts desired, and we will get you signed up. For rodeo shifts, contact the IGRA volunteer coordinator.

Hint: Please add "wgrf-volunteer@sundancesaloon.org" to your e-mail address book. This system relies on getting messages to you, and we’ve found that our e-mails are sometimes rejected.

Special note to Sundance Saloon volunteers: The WGRF volunteer system is a completely different system from our regular Sundance Saloon volunteer system.

Problems logging in with your account? Contact the Sundance volunteer coordinators.

Questions? For hotel-related questions contact the Sundance volunteer coordinators. For rodeo-related questions contact the IGRA volunteer coordinator.

Volunteer Job Descriptions (Hotel Shifts)

After-Hours Party Entry Monitors (Fr, Sa)
Checks badges for restricted entry. May also assist with set-up and clean-up. Entry monitors will share the time, so they can enjoy the event too.
Requires: checking badges and wristbands, possibly rearranging furniture, possibly arranging food

Badge-Checker (Fr, Sa, Su)
Monitors entrance to dance events and checks for badge or wristband for admission.
Requires: friendly smile; color vision; enjoys looking at wrists, chests and crotches

Coat-Check (Th, Fr, Sa, Su)
Check coats and bags.
Requires: money handling (small amounts); light lifting; Mommie Dearest fetish helpful

Documentary Tickets (Sa)
Scan tickets to Stompede documentary screening.
Requires: comfort using smartphone; welcoming smile; can work efficiently in the face of long lines

Documentary Ushers (Sa)
Help direct folks to their seating sections.
Requires: can read 14-point text; welcoming smile; knows right from left

Hotel Set-Up (Th)
Set-up of sound systems, some lighting, some decor, and possibly assist building dance floors.
Requires: moderate lifting; creativity helpful but not required; opposable thumbs

Load-In and Load-Out @ Hotel (Th, Mo)
Move boxes and materials from truck to hotel and hotel to truck. May include transporting dance floor on carts.
Requires: moderately heavy lifting; working legs; no fear of elevators

Registration (Th, Fr, Sa, Su)
Handle WGRF/Sundance Reno Round-Up registrations; issue badges; process on-site registrations and single-event ticket sales.
Requires: welcoming smile; some money handling; knows alphabet.

Tear-Down (Sa, Su)
Saturday night tear-down at the Regency; Sunday afternoon tear-down at the hotel.
Requires: heavy lifting, packing boxes; legs still working after dancing all weekend

Truck Loading & Unloading (We, Tu)
Loading and unloading the truck in San Francisco at storage facilities
Requires: heavy lifting, working legs, enjoys Tetris puzzles;

Women's/Trans/Nonbinary Social Entry Monitors (Fr)
Checks badges for restricted entry. May also assist with set-up and clean-up. Entry monitors will share the time, so they can enjoy the event too.
Requires: checking badges and wristbands, possibly rearranging furniture, possibly arranging food

VIP Reception Entry Monitors (Fr)
Checks badges for restricted entry. May also assist with set-up and clean-up. Entry monitors will share the time, so they can enjoy the event too.
Requires: checking badges and wristbands, possibly rearranging furniture, possibly arranging food